Hawaij

One platform for beneficiary registration and aid distribution

From field registration and printed cards to distribution, payment reconciliation and donor reporting, in one system built for aid organisations and emergency response rooms in Sudan.

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Hawaij on a laptop, showing a distribution round of 100 households: 73 reconciled, 22 with finance and 5 flagged for review

  • 12

    types of cash and in-kind assistance

  • 8

    beneficiary cards printed on one A4 sheet

  • 0

    personal details stored in the card's QR code

One system for every stage of a distribution

  • Registration forms

    Build forms in Hawaij or import them from KoboToolbox, ODK, Google Forms, Excel or Word. Volunteers register households on their phones.

  • Beneficiary cards

    Bank-card-size cards, eight to an A4 sheet, each with a digitally signed QR code that carries no personal data.

  • Offline distribution

    Each phone holds only the households assigned to it and checks cards with no network.

  • Reconciliation and reporting

    Bank and hawala payment files matched on the card number, with 5W and donor reports ready to export.

Hawaij for aid organisations

Manage your projects, branches and distribution rounds from one register.

Planning and approval

  • Target group, transfer value and budget for each round
  • Each round approved before any handover starts
  • Preparation, approval and payment kept in separate roles

Payment reconciliation

  • Payment files uploaded from your bank or hawala agent
  • Matched on the card number, never on the name
  • Every unmatched amount listed for review

Ready-made reports

  • 5W exports for the clusters and the Cash Working Group
  • Printed distribution reports that show totals only
  • Every view, edit and export recorded in the audit log
Illustration of a distribution site in Sudan: a man carries a sack of flour while a woman hands her card to a volunteer
The beneficiary register: card number, status and payment method for each household.
The beneficiary register: card number, status and payment method for each household.

Hawaij for emergency response rooms

Record every handover without holding up the line.

On volunteers' own phones

  • Registration on any Android phone
  • Arabic interface, with English available
  • A PIN lock on every phone

Works without a network

  • Each phone downloads only its own list
  • Cards checked on the phone itself
  • Data synced when the connection returns

Up and running in a week

  • Setup and training in three to five days
  • Volunteers trained on a real round
  • WhatsApp support during distributions
Illustration of a shade shelter in a camp for displaced people: a volunteer registers families on his phone
The same round on a volunteer's phone, in Arabic or English.
The same round on a volunteer's phone, in Arabic or English.

Hawaij for donors

See what your implementing partners delivered, household by household.

Traceable handovers

  • Card number, volunteer and time on every handover
  • Duplicates flagged, even when names are spelled differently
  • A sample of every register checked before approval

Reports straight from the system

  • People reached, by sex and age group
  • Rounds, payments and reconciliation results
  • Exported directly, with no manual rework

Beneficiary data protection

  • No personal data in the QR code
  • Encrypted at rest and in transit
  • Access removed when a staff member leaves
Illustration of women queueing with their cards at a registration point
Hawaij reports: people registered, by sex, age and household size.
Hawaij reports: people registered, by sex, age and household size.

Compatible with the tools you use today

  • Android phones
  • Any office printer
  • Excel and CSV
  • The 5W template
  • Bank payment files
  • Hawala payment files

Get a demo tailored to your organisation

Tell us what you distribute, how many households you serve and how you pay them today. The first meeting takes about an hour, and you can go live within a week.

Request a democontact@hawaij-sd.com

How we protect beneficiary data

Encryption, two-step sign-in, an audit trail of every record viewed, and each person's right to see, correct or delete their data.

Learn more about security

Support during distributions: Sunday to Thursday, 08:00 to 17:00 (GMT+3), and on WhatsApp after hours.